Virtual reality is slowly but surely finding its way to the work floor. It is being used for presentations in VR to introduce new products or as a corporate presentation. We see VR being used for marketing campaigns, but also for VR onboarding and training. Lastly, more and more events are incorporating VR to draw a crowd, communicate about a product or service, and leave a lasting impression.

However, organizing a VR event can be a daunting task. There are still misconceptions and barriers to overcome like the ease of use and costs. Companies are especially careful with VR when they wish to provide an experience where multiple people dive into VR at the same time. In this article we will explain that a synchronized VR event can be easy and affordable using VR Sync.

In this article we will cover how you can prepare your VR event with VR Sync and how you execute your synchronized VR event.

Preparing your synchronized VR event with VR Sync

Before you can start with VR Sync for your VR event you have to make a few choices regarding:

VR hardware

There are various VR headsets available nowadays. VR Sync is compatible with most of them, but you should check the FAQ to see if it works for your headset. We recommend using the Pico G2 4K, especially if you want to showcase a 360° video. The Pico G2 4K is a standalone VR headset with a 4K resolution screen. If you are on a tighter budget we would recommend the Oculus Go. It is also a standalone headset that offers good quality for its price.

VR Sync license

To synchronize the VR experience at your event you need a VR Sync license. You can get a free trial, but this is only active for a week and has a watermark on it.

Content

Before your event you need to decide on what the goal of the VR experience is. Do you want to introduce a new product, tell your corporate story or is it a tool to attract an audience? Whatever your goal is, you need to make sure you have some good 360° footage. You can either create your own 360° content or let a VR agency create it for you. It is also possible to buy 360° content or watch existing 360° content on YouTube. You should choose whatever matches your goal.

Extra options

VR Sync offers additional features besides synchronised playback. You can add subtitles, a branded welcome room, spatial audio and you can send messages to users while they are in VR.

Bear in mind that you need an internet connection to use VR Sync. If you have no access to the internet at the location of your event you can use the VR Sync box. This is a local network that can run on any location.

Once you have decided on the choices above, you are ready to make VR Sync completely ready for your VR Event.

How to execute your VR Event

To start your synchronized VR experience, perform the following steps:

  1. Install the VR Sync application on your chosen devices.
  2. Enter your unique pin found on your dashboard and link your devices to your account.
  3. Upload your 360° content on the dashboard of VR Sync.
  4. Manage and control your devices on the remote page of the VR Sync dashboard.
  5. Check the connectivity of your devices as well as the battery status.
  6. Perform a test by playing your content via the dashboard. Check to see if your 360° works well in VR and if all additional features are added.

Once you have performed these steps and have tested your VR experience, you are ready for your synchronized VR event. All that is left to do is to press on the play button and monitor what people are seeing using the VR Sync remote control. Stay in control of the event using VR Sync and enjoy an effortless VR experience.

Ready to start your synced VR event? Check out our different licenses!

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